Slack integration to spin up ad hoc meetings. When you're working remotely, one of the hardest things to replicate are those side conversations, quick chats, bump-into-you in the hallway type discussions that can be r...
Ask yourself, did you actually need to schedule this meeting in the first place?
Create a custom background with your company logo so your stream looks more professional.
Ability to share the screen of your iphone within Zoom. Has been a game changer for sharing ideas, apps, UX, and bug replication real time.
Mobile has "drive mode" that allows you to tap "speak" only while speaking, thus suitable for driving or walking.
For user testing, if you want to let a customer play around with a prototype without giving them access to it long-term, you can use the "give control of my screen" Zoom feature to let them control your mouse.
Turn on "touch up appearance!"
Lighting makes a big difference in how you look. I have both an overhead light and under cabinet lights behind my computer monitor. If you use a laptop, get a good USB camera to mount on top of your monitor. It’s a be...
Don't feel like you need to be on video for every meeting. It's tiring. Sometimes pacing and just talking without focusing on a screen allows for better conversations.
You can use a whiteboard in the Screen Share option.
Budget at least 25% more time compared to what you would expect to get done in-person. Breaks for meetings longer than an hour.
1) The Slack Integration is super useful. Lets you join a meeting, schedule one using short commands. 2) The Chrome extension lets you quickly add Zoom links to calendar events. And join meetings easily from your cal...
Make sure you add Zoom links to calendar invites instead of scrambling to add them in last minute!
Turn the camera on. Turn distractions off. Treat it like you were in a "real" meeting.
Here’s a power user tip for sales orgs: Turn on automatic transcriptions and ask at the beginning of every sales call if you can record for training purposes. Then have interns extract all the QA and load into a knowl...
Be on time. Remove all distractions. Be aware of what the audience can see of your background. If you are new to Zoom, take a test drive before you begin your meeting. Look at the camera (put a smiley face sticke...
Go to Settings -> Chat and select "Include Preview Link" for it to preview the links that are added in chat.
I try to use the chat to comment when there are too many people in the room. That way, the presenter can see the comment afterwards but it doesn't disrupt what they're presenting and open the room for everyone's comme...
Hot keys everyone knows them for mute, turn video on/off, but for communications as well. Option + Y: Raise hand/lower hand Ctrl + Shift + R: Gain remote control Ctrl + Shift + G: Stop remote control Command + K: Jum...
Zoom allows you to share your system audio whereas many other tools do not. This has been very handy for me when sharing customer playback sessions with colleagues.
Use the Zoom 40 minutes limit for a call to structure your calls and restrict the time you spend on meetings.
Good audio quality is more important than good video. Get a cheap wired lav mic if you can.
Private chats are actually not "private". The admin can download the entire data. So avoid using private chats
Add your iPad screen as a “share.” And make it your digital whiteboard for meeting notes.
Always create meetings with Passwords. Use Waiting Room feature. Lock the session once all participants join. Don't share the details in Social Media. Limit screen sharing to 'Host only' if possible. Turn of...
Get a ring light for your face.
Check the "auto save chat transcript" in Zoom settings to make sure you don't lose chats from your meetings.
I have it linked to my Calendly and it makes it a snap to have people book calls with me.
Using Snap filters to create custom backgrounds and overlays (including becoming a potato or banana)
Keep it in speaker view to more closely mimic how we actually interact and to promote attention and focus. We don't normally have group conversations with 6 different contexts/backgrounds and so much rich visual infor...
Hold your meeting in a quiet, well-lit space. And remember, nothing ruins a meeting faster than crap audio.
Integrate it with Slack to make ad-hoc meetings quick and easy. If we think a conversation might be more than 10 messages back and forth, we just hop on a quick call.
Don't schedule meetings willy nilly. Have an agenda, an outcome, and ensure the people attending DO need to be there.
Pro tip: get good at being the host and: -knowing how to claim presenter status and mute everybody. -understand the subtleties of screen and document sharing. -get a second screen at your desk. This will trigger scree...
I really like the personal room and use it a lot. I use that for most meetings, unless they are back-to-back. It saves a lot of time vs. having to set up individual meetings.
Scheduled meetings>Advanced options>Enable join before host. Using this option, when 40' host free time expires others can continue the call until the host connects again.
Use breakouts rooms to have focused discussions when doing events/meetings/workshops with larger groups. Works really well.
Encourage people to be on video to create maximum engagement. Use breakout rooms when you have larger groups. In every session, clients say breakouts were best part of the session.
Use a separate streaming audio platform to DJ your Zoom musical experience.
If it's the start of the week, join a solo meeting to fix your audio and video settings before your first meeting.
Look at the webcam and not at the people on screen. Hard to follow but try to do that often.
Install the chrome extension. That closes the meeting tab that gets opened all the time.
Stay on mute, but hold down spacebar to talk :)
When hosting a Webinar, setup the session so that all attendees are muted when they join so it feels less hectic.
Record a meeting so if someone can’t make it, they can easily watch it.
Set recurring meeting that aren't time gated to have "meeting rooms" constantly available. It's more convenient than setting up a new meeting everytime you want to have a quick chat.
Preferences > General > Automatically copy meeting link to clipboard. Huge time saver.
Acuity scheduling integrates with Zoom so setting up a call with a client is very easy.
Zoom is just a tool. When it comes to communication you should work on yourself + how you communicate with others. Zoom can't help you with that.
Just discovered grain— its a 3rd party tool built on Zoom that You can use to highlight key points of your call.
ALWAYS use video. That's the point. If just audio it's easy to not pay attention and disengage from the meeting.
If you record a meeting while on Zoom, it does not include screen shares. So be aware of that before using Zoom.
As a host: talk less. Youtube is for talking heads, Zoom is for conversation and connection. So plan your open-ended questions in advance, questions engage people, and let them talk! Show them you're really listening....
I use my personal Zoom link almost as much as my calendly link. It has become a part of my contact details, and makes it much easier for anyone else to set up and join a call with me.
Importing the Zoom recording into Otter to get a transcript to be able to print out and/or share. I have stopped taking notes in calls, as the combo of the recording and the Otter transcript create a great record.
If you create a webinar, then don't delete the event from Google Calendar or else it will delete the webinar altogether.
Virtual backgrounds - great for privacy and as a convo starter with teammates if you get creative.
Encourage people to turn on their cameras, no matter how they look. The eye contact creates meaningful connecting and keeps your guest focused on you.
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